Alaska
State Archery Constitution
TABLE OF CONTENTS
ARTICLE I-NAME 2
ARTICLE II-PURPOSE 2
ARTICLE III-ACTIVITIES 2
ARTICLE IV-MEMBERSHIP 3
ARTICLE V-OFFICERS AND THEIR DUTIES 4
ARTICLE VI-BOARD OF GOVERNORS 5
ARTICLE VII-ELECTION PROCEDURES AND TERMS OF OFFICE 5
ARTICLE VIII-FISCAL YEAR 6
ARTICLE IX-FEES AND DUES 6
ARTICLE X-TOURNAMENTS 6
ARTICLE XI-RESOLUTIONS 7
ARTICLE XII-ALTERATIONS AND AMENDMENTS 7
ARTICLE XIII-DISSOLUTION 7
ARTICLE XIV-ADOPTION OF THE CONSTITUTION 8
ARTICLE I-NAME
1. This organization shall be known as the Alaska State Archery
Association, indicated hereafter as ASAA.
2. This organization is one, which does not contemplate, pecuniary,
gain or profit to the members thereof and is organized solely
for non-profit purposes. No part of the net earnings of the
organization shall inure to the benefit of or be distributable
to its members, officers, or other private persons, except
that the organization shall be authorized and empowered to
pay reasonable compensation for services rendered and to make
payments and distributions in the furtherance of the purposes
set forth in Article II hereof.
ARTICLE II-PURPOSE
The purposes of the ASAA shall be:
1. To foster, expand and perpetuate the practices of archery
throughout all the State of Alaska. To foster and perpetuate
a spirit of good fellowship among all archers within the State.
2. To encourage the use of the bow and arrow in hunting all
legal game; to improve and increase the rights and privileges
of bow hunters. To co-operate with Federal and State governments;
sportsmen; and conservation organizations in the propagation
and conservation of game and its natural habitat, the waters,
forests and fields.
3. To promote various types of bow and arrow contests; adopt
rules, regulations, conditions and methods for these contests.
Such rules and procedures shall be compatible with those of
the NFAA wherever feasible.
4. To conduct a continuous education program designed to acquaint
the public with the bow and its uses as a practical and humane
weapon suitable for hunting of all game animals and birds
on the American Continents; to inform them of the tournament
aspects of field archery and the use of the bow in competitive
shooting.
ARTICLE III-ACTIVITIES
To accomplish the purposes expressed in Article II, the ASAA
shall engage in the following activities, as well as others
that may seem desirable:
1. Adopt and enforce rules and procedures as set down by
the NFAA for the practice of Field Archery within the ASAA.
2. Hold annual tournaments to determine the Indoor and Outdoor
ASAA Champions. The Indoor Tournament may be a mail in tournament.
3. Hold an annual 3D Hunter Championship Shoot using only
equipment deemed legal for bow hunting game in Alaska, except
broad heads, which are replaced with field tips.
4. Extend assistance to local field archery clubs within the
State of Alaska.
5. Counsel and co-operate with the NFAA on matters of mutual
interest.
6. Counsel and co-operate with officials of the State of Alaska,
with other sporting groups, and with landowners in regard
to hunting conditions and laws.
7. Promote publicity to inform the public about both the hunting
and tournament aspects of the bow and arrow.
8. Encourage new memberships in the ASAA.
ARTICLE IV-MEMBERSHIP
1. There shall be the following classes of membership: Active,
Youth, Club, Sustaining, Life, Family and Honorary.
a. Active membership shall be granted to anyone who has attained
his eighteenth birthday, upon acceptance and payment of dues.
b. Youth membership shall be granted to anyone less than eighteen
years of age in accordance with active membership qualifications.
If a Youth becomes eighteen during his period of membership,
he shall automatically become an Active member without further
payment of dues. When he renews his membership, he shall be
required to pay the regular Active member dues.
c. Club membership shall be conferred upon any organized Archery
Club whose shooting range is located in the State of Alaska,
has a board of elected officers, and is considered a non-profit
organization; upon application and payment of dues. Each club
upon acceptance shall elect a Club Representative to serve
on the ASAA Board of Governors.
d. Sustaining membership shall be granted to any individual,
partnership, or corporation upon application endorsed by one
member and payment of dues. They shall be non-voting members.
e. Honorary membership shall be conferred upon any individual
for exceptional merit and service upon recommendation by the
Board of Governors or by a motion from the floor at the Annual
Meeting; either of which shall be carried by a two-thirds
majority vote. Honorees shall be exempt from dues and be non-voting
members.
f. Life membership, with exemption from regular dues, may
be granted to anyone upon application and payment of dues.
The Board of Governors must approve this membership. This
membership is an Active membership and is entitled to all
rights and privileges of an Active member.
g. Family membership may be granted to families having three
or more members who qualify for membership under paragraphs
“a” and/or “b” above. To be eligible
for family membership, all members must join on the same date.
2. Membership fees shall be established in the ASAA By-Laws
3. Sustaining, Honorary and Youths up through age 14 shall
be non-voting members. Youths, ages 15, 16, and 17, shall
be voting members in all matters requiring voting by the general
membership. Club memberships shall have one vote for each
five ASAA members in their respective organizations. Club
vote may be only be extended by the ASAA Club Representative
or his authorized representative.
ARTICLE V-OFFICERS AND THEIR DUTIES
1. The Officers of the Association, referred to hereafter
as the Executive Committee, shall be as follows: President,
Vice President, Tournament Director, Secretary-Treasurer,
Newsletter Editor, and NFAA Director.
a. The President shall preside at all meetings of the Association,
the Board of Governors, and the Executive Committee. He shall
appoint standing committees and committees not otherwise covered
in the Constitution, as well as any special committee’s
he deems necessary. He shall initiate and direct activities,
which will accomplish the purposes of the Association. The
Past President shall be a Committee-person-at-large on the
Board of Governors and shall act as an advisor to the new
President.
b. The Vice President shall perform the duties of the President
if the President is unable to act. The Vice President shall
work with the Alaska Department of Fish and Game and other
pertinent organizations to protect and improve the rights
and privileges of bow hunters; the Vice President shall be
the Official Representative in these matters. The Vice President
shall be the Chairman of the Conservation Committee, as defined
in the By-Laws and shall act as Key person for the State of
Alaska to the NFAA Hunting Activities Committee. The past
Vice President shall act as an advisor to the new Vice President.
c. The Tournament Director shall be the Membership and Tournament
Chair person, as defined in the By-Laws. The Tournament Director
shall be responsible for the operation and maintenance of
the NFAA 20 Pin Program within the State of Alaska.
d. The Secretary-Treasurer shall keep all records of the Association,
the Executive Committee and the Board of Governors. The Secretary-Treasurer
shall inform the members of official action; ensure that each
Board member has a copy of the Constitution and By-Laws; keep
accurate records of the Champions and other necessary data;
present a report at the end of the fiscal year; and shall,
in general, perform the duties incident to this office. The
Secretary-Treasurer shall receive all monies of the Association,
keep accurate records of receipts and disbursements, and make
an annual report of such at the Annual Meeting. The Secretary-Treasurer
shall sign all membership cards, keep accurate records of
membership, and notify all members 30 days in advance that
their membership is about to expire. The Secretary-Treasurer
shall sign the Association checks; however, if for any reason
the Secretary-Treasurer is not available, the President may
sign them.
e. The Newsletter Editor shall edit, produce, and mail the
ASAA Newsletter. The Newsletter Editor shall solicit contributions
from the other officers and clubs. The Newsletter Editor shall
be chairperson of the Publicity, Legal and Auditing Committees,
as defined in the By-laws.
f. The NFAA Director is the ASAA State Representative to the
NFAA and shall co-ordinate with the State and National Associations
on matters of mutual interest. During the annual meeting the
director will report and review the agenda discussed in the
National meeting. The director is responsible for accurately
expressing the opinions of a majority of the State Association
members at the National meeting.
ARTICLE VI-BOARD OF GOVERNORS
1. The Board of Governors shall consist of the Executive
Committee, one appointed representative from each affiliated
club, and the Past President of the ASAA.
2. Each individual charter club shall appoint a representative
for their club.
3. The Secretary-Treasurer shall mail ballots concerning all
matters requiring the action of the Board of Governors to
the Board of Governors. The Secretary-Treasurer shall establish
a deadline for the return of the ballots and shall count the
ballots immediately upon expiration of the deadline. The Secretary-Treasurer
shall open and count the ballots in the presence of no less
than one additional Board Member. Unless otherwise provided
for in the Constitution and By-Laws, a majority vote of the
ballots returned by the Board of Governors shall decide the
question. The Secretary-Treasurer shall submit the results
to the President who shall declare the vote as the official
action of the Board. The membership shall be notified within
thirty days of the results of the vote.
4. At a meeting of the Board of Governors, 2/3 of the Board
members, including the President or Secretary/Treasurer shall
constitute a quorum. Except in cases of extreme emergency,
matters of the Board of Governors will not be acted upon until
all Board members have been provided ballots and afforded
an opportunity to vote.
ARTICLE VII-ELECTION PROCEDURES AND TERMS OF OFFICE
1. At the Annual Meeting, the membership present shall confirm
a President, Vice President and Tournament Director, Secretary-Treasurer,
Newsletter Editor and NFAA Director after the sealed ballots
have been counted.
2. The offices of the President, Tournament Director, and
NFAA Director will be filled on even years; the offices of
the Vice President, Secretary-Treasurer, and Newsletter Editor
will be filled on odd years. Each office will be for a two-year
term; each newly elected officer will start serving his term
at the conclusion of the November annual meeting. This will
provide continuity within the respective offices. Those offices
that would expire in 2003 can be extended two more years if
the officer in that position is agreeable.
3. The Annual Meeting will be held during November. The exact
date will be announced 30 days prior to the meeting.
4. The Board of Governors shall constitute the Nomination
Committee for the ensuing year. Any member can submit additional
nominations to the Board Of Governors providing it is prior
to the nominations being closed on September 15. The Executive
Committeemen present shall tabulate all ballots.
5. A new position [i.e. Webmaster (or Webmasters)] will be
created and be filled by appointment. This will provide the
ability to post information to members, records, tournament
results, and items necessary to the good of the Alaska State
Archery Association.
6. Newly elected Officers shall take office upon completion
of the November general meeting. No officer shall hold more
than one office with exception to the office of the Newsletter
Editor upon approval of the sitting executive committee.
7. A vacancy in any office of the Executive Committee, except
President, shall be filled by appointment of the Executive
Committee for the duration of the term for that office. If
the President resigns or is unable to continue in the elected
office and if 90 days of the term remains un expired, the
Vice President shall assume the duties of the office of President
and immediately initiate a General Election of all ASAA members.
The Vice President will establish a date the nominations for
President will be closed. At the conclusion of this date,
the Secretary will mail ballots to all ASAA members. If less
than 90 days remain in the un expired term, the Vice President
shall assume the duty of President and no other offices will
change. All offices must be filled within 30 days of vacancy.
ARTICLE VIII-FISCAL YEAR
1. The Fiscal Year of the ASAA shall end and begin immediately
upon completion of the Annual November board and membership
meeting.
ARTICLE IX-FEES AND DUES
1. The Executive Committee shall establish fees for the Annual
Tournament and for participation in any ASAA Tournament.
2. Annual dues and fees shall be defined in the By-Laws.
ARTICLE X-TOURNAMENTS
1. There shall be no less than three ASAA Sponsored Tournaments
a year. They shall be the Annual Field Championship, the Annual
Indoor Championship, and the Annual State 3D Championship
shoot. Additional shoots can be used to accumulate points
for the shooter of the year award. The additional shoots will
be the State 3D Hunter, the State Harvest, the State NAA outdoor
field, and the State NAA Indoor shoot. The Indoor Tournament
may be a Mail in Tournament with all clubs shooting the same
rounds and events. There can be an optional NAA FITA Indoor
and Outdoor target shoots added to the existing shoots. A
shooter’s score for the NAA State Field shoot will be
use as the tie breaker in the event of a tie.
2. There will be a male and female shooter of the year in
compound bow, recurve bow and traditional bow classes presented
at the annual membership meeting. Shooter of the year for
high overall will be determined by a method established by
the executive committee.
3. Special rules for entry and competition shall be established
in the By-Laws; otherwise, rules of competition shall be governed
by the rules of competition as outlined by NFAA directives.
In the event special rounds are used that are not covered
by the ASAA By-Laws or the NFAA Handbook, the Tournament Vice
President shall publish and make available to all participating
clubs the rules governing these events.
ARTICLE XI-RESOLUTIONS
1. The normal procedure for bringing proposed resolutions
by any club affiliated with the ASAA, or by petition of not
less than three non-club members of the ASAA, is to present
the Board of Governors with the resolution and request action.
2. All resolutions presented properly to the Board must be
acted upon within 60 days of receiving said resolution.
3. Each resolution presented to the Board shall be called
up before the Board for vote as outlined in Article VI Paragraph
4 of this Constitution and, if approved, shall become the
official action of the Board.
ARTICLE XII-ALTERATIONS AND AMENDMENTS
1. This Constitution may be altered or amended by majority
vote of ballots received from the MEMBERSHIP by mail or majority
vote of the members present at any Annual Meeting.
a. The Secretary-Treasurer shall proceed as outlined in Article
VI Paragraph 3 of this Constitution on matters concerning
the mailing and counting of ballots.
b. Action taken at the Annual Meeting shall be made known
to the general membership within 30 days after the meeting.
ARTICLE XIII-DISSOLUTION
1. Upon the dissolution of the organization, the Officers
shall, after paying or making provision for the payment of
all the liabilities of the organization, dispose of all of
the assets of the organization exclusively for the purposes
of the organization in such manner or to such organization
or organizations organized and operated exclusively for charitable
purposes as shall at the time qualify as an exempt organization
or organizations under Section 501(c)(3) of the Internal Revenue
Code of 1954(or the corresponding provision of any future
United States Internal Revenue Law), as the Officers shall
determine.
ARTICLE XIV-ADOPTION OF THE CONSTITUTION
1. This Constitution was adopted by two-thirds majority of
the members present at the Annual Meeting for 1963 and became
effective on July 6, 1963. Various amendments have properly
been made and adopted since that date. The most recent amendments
were made after a vote of the membership at the 2003 Annual
Meeting and shall become effective at the conclusion of the
annual meeting November 23, 2003. All previous Constitutions
are void.
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